HIPAA Notice of Privacy Practices

Effective Date: July 24, 2026

Notice of Privacy Practices

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOUR CHILD MAY BE USED AND DISCLOSED, AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Aurora PPEC is committed to protecting the privacy and confidentiality of every child and family we serve. This Notice explains how we may use and disclose Protected Health Information (PHI), your rights regarding that information, and our legal responsibilities under the Health Insurance Portability and Accountability Act (HIPAA).

Our Commitment to Your Privacy

We are required by law to:

  • Maintain the privacy and security of Protected Health Information (PHI).

  • Provide you with this Notice of our legal duties and privacy practices.

  • Follow the terms of this Notice currently in effect.

  • Notify you promptly if a breach occurs that may have compromised your child's protected health information.

How We May Use and Disclose Protected Health Information

We may use or disclose your child's health information without your written authorization for the following purposes:

Treatment

We may use and share medical information to provide, coordinate, or manage your child's healthcare. This may include communicating with physicians, nurses, therapists, specialists, pharmacies, laboratories, hospitals, and other healthcare providers involved in your child's care.

Payment

We may use and disclose information to obtain payment for services provided. This may include billing Medicaid, insurance companies, or other responsible payers and verifying eligibility or coverage.

Healthcare Operations

We may use health information to support our daily operations, including:

  • Quality improvement

  • Staff training

  • Licensing and accreditation

  • Compliance activities

  • Performance evaluations

  • Administrative management

Other Uses and Disclosures Permitted by Law

We may disclose health information when required or permitted by law, including:

  • Public health reporting

  • Reporting abuse, neglect, or domestic violence

  • Health oversight activities

  • Court orders or legal proceedings

  • Law enforcement requests

  • Medical examiners or funeral directors

  • Organ donation organizations (when applicable)

  • Workers' compensation claims

  • To prevent or lessen a serious threat to health or safety

Uses Requiring Your Authorization

We will obtain your written authorization before using or disclosing Protected Health Information for purposes not otherwise permitted by HIPAA.

You may revoke your authorization at any time in writing, except to the extent that action has already been taken based upon your authorization.

Your Rights

As the parent or legal guardian of a child receiving services, you have the right to:

Request Access

Request to inspect or obtain a copy of your child's medical records, subject to applicable law.

Request Corrections

Request that we amend information you believe is incorrect or incomplete.

Request Restrictions

Ask us to limit certain uses or disclosures of Protected Health Information. While we will consider all requests, we are not always required to agree.

Request Confidential Communications

Request that we communicate with you in a specific way or at a specific location whenever reasonably possible.

Receive an Accounting of Disclosures

Request a list of certain disclosures we have made of your child's health information.

Receive a Paper Copy

You have the right to receive a paper copy of this Notice at any time, even if you have agreed to receive it electronically.

Our Responsibilities

Aurora PPEC is required to:

  • Protect the privacy of your child's Protected Health Information.

  • Provide this Notice explaining our privacy practices.

  • Comply with all applicable federal and state privacy laws.

  • Notify affected individuals if a reportable data breach occurs.

Changes to This Notice

We reserve the right to change this Notice at any time. Updated versions will be posted in our facility and on our website. The revised Notice will apply to all Protected Health Information we maintain.

Questions or Complaints

If you believe your privacy rights have been violated or have questions regarding this Notice, please contact us.

Aurora PPEC

7604 Aloma Ave, Suite 1
Winter Park, FL 32792

Phone: (407) 760-7777

Email: aurorappec@gmail.com

You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights. Filing a complaint will not affect your child's care or result in any retaliation.

Website Privacy

Please note that this Notice applies to Protected Health Information maintained by Aurora PPEC.

Information submitted through our website contact forms or general email should not include confidential medical information unless specifically requested through a secure communication method.

For information regarding website data collection, cookies, and general website privacy, please refer to our separate Website Privacy Policy.

This Notice of Privacy Practices is provided in accordance with the Health Insurance Portability and Accountability Act (HIPAA), the HIPAA Privacy Rule, and other applicable federal and Florida laws governing the privacy and security of health information